Extract Order Data from Email: Parse Order Confirmations and Tracking Numbers to Excel
Turn order confirmation emails into a clean order tracker
MailParse extracts order data from email into Excel, CSV, and JSON. Connect Gmail, Outlook, or any IMAP inbox and it parses order numbers, tracking numbers, items, and totals from order confirmations and shipping notices into rows, across Shopify, Amazon, Etsy, eBay, and WooCommerce alike.
Last updated July 2026
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To extract order data from email, use a parser that reads the order number, status, items, total, and tracking code from each confirmation and writes them to columns. MailParse connects Gmail, Outlook, or IMAP, pulls those fields from the body and HTML tables, and exports clean rows to Excel, CSV, or JSON your team can sort, filter, and reconcile.
- Orders & shipments
- Both captured to rows
- Excel / CSV / JSON
- Spreadsheet-ready output
- Bulk
- A full inbox at once
- No install
- Runs in your browser
Every sale leaves a trail of email: an order confirmation when the customer checks out, a shipping notice with a tracking number when it goes out the door, sometimes a return or refund message after that. The data you need to run fulfillment, who ordered, what they bought, the order number, the total, and the carrier tracking number, is sitting in those messages in a slightly different layout from every store and marketplace. Reading them one by one and copying values into a sheet does not scale past a handful of orders a day.
MailParse reads your order and shipping emails and writes the fields you choose into a single spreadsheet, one row per order. Connect Gmail, Outlook, or Microsoft 365, and it captures the standard details plus custom values you name, such as order_number, tracking_number, item, quantity, and order_total, pulled straight from the message body. Because you define the fields once, the same setup works whether the confirmation came from Shopify, Amazon, Etsy, eBay, or a WooCommerce store. Export the result as a CSV, an Excel workbook, or JSON for your fulfillment or inventory system, or push each order straight into your stack with the email parser API. If the sheet is the destination rather than a stop along the way, the email to Excel converter covers the same job for any inbox. If the parcel numbers are the part you chase most, extracting tracking numbers from shipping emails covers the UPS, FedEx, and USPS formats in detail.
What the converter does
Everything you need to turn a pile of email files into a spreadsheet your team can actually use.
Order and tracking numbers
Pull the order number, carrier, and tracking number out of confirmation and shipping emails into their own columns, ready to look up or share.
Works across every store
Shopify, Amazon, Etsy, eBay, WooCommerce, and custom carts all format confirmations differently. Name the values once and MailParse finds them in any of them.
Line items and totals
Capture item names, quantities, prices, and the order total from the body, not just the subject line, so the sheet is detailed enough to reconcile.
Excel, CSV, or JSON
Download a formatted .xlsx, a CSV for any spreadsheet or inventory import, or JSON to post straight into a fulfillment or shipping system.
Bulk and ongoing
Parse a backlog of past orders in one pass, or connect a mailbox and have new confirmations added to the sheet automatically as they arrive.
Accurate and private
Order numbers, amounts, and tracking codes come through exactly as written, nothing is dropped, files are deleted after processing, and your email is never used to train AI.
How to extract order data from email
Four steps from a stream of confirmation emails to a single order tracker.
Connect your mailbox
Connect your Gmail, Outlook, or IMAP inbox directly to pull in order confirmations.
Name your fields
Pick the standard headers and add custom fields like order_number, tracking_number, item, and order_total to capture from the body.
Pick a format
Choose Excel, CSV, or JSON, depending on whether the data goes to a spreadsheet, an inventory import, or a fulfillment API.
Export the order sheet
Download one sheet with every order as a row. Save the setup and reuse it whenever new confirmations land.
Who extracts order data from email
Sellers and operations teams that track orders across stores and carriers.
Ecommerce & multichannel sellers
Pull orders from Shopify, Amazon, Etsy, and eBay confirmations into one spreadsheet so you can see every channel in a single view.
Fulfillment & shipping ops
Capture tracking numbers and carriers from shipping notices into a sheet for status updates, claims, and customer lookups.
Dropshippers & resellers
Match supplier order confirmations to customer orders by extracting order and tracking numbers from both sides into one tracker.
Finance & reconciliation
Turn order totals and item details into a spreadsheet you can reconcile against payouts and inventory at the end of the month.
Why MailParse beats copying orders by hand
No manual copy and paste
Stop opening each confirmation to grab the order and tracking number. Connect a mailbox once and the values land in columns automatically.
One sheet for every channel
Instead of a separate export per store, get one spreadsheet with Shopify, Amazon, Etsy, and eBay orders as rows, side by side.
Body data, not just the subject
A subject-line rule misses the details. MailParse pulls line items, totals, and tracking numbers out of the full message body.
No script to maintain
Skip the Google Apps Script or regex rules that break when a store tweaks its template. Define fields in a form and adjust them anytime.
Extract order data from email: parser vs manual vs Apps Script vs Zapier
There are four common ways to get order data out of confirmation emails, and the right one depends on how many stores you sell across and whether you want to maintain code. Here is how they compare on the decisions a seller actually makes, with credit to each where it leads. If Zapier already runs your stack, see the Zapier email parser alternative.
| What matters | MailParse | Manual copy and paste | Google Apps Script | Zapier email parser |
|---|---|---|---|---|
| What it does | Parses order and shipping emails into a spreadsheet, one row per order | You open each confirmation and copy the fields into a sheet | A script you write scrapes Gmail messages into Google Sheets | A parser mailbox matches a saved template and sends the fields to a Zap |
| Order and tracking numbers from the body | Name fields like order_number and tracking_number and it finds them in the body | You locate and copy each value by hand | You write regex for each value and maintain it | You highlight fields in one sample and it matches that exact layout |
| Setup and skill | Connect a mailbox, with no code | None, but it never stops costing time | Requires JavaScript and Gmail API knowledge | No code, but one template to train per email layout |
| Many stores and marketplaces | One setup reads Shopify, Amazon, Etsy, and eBay confirmations into one sheet | You repeat the copying for every store | A separate parsing branch per store layout | A separate parser mailbox and template per layout |
| When a store changes its template | Keeps reading the fields you named as the layout drifts | You adapt by hand each time | The regex breaks and you debug the script | The saved template misses and you retrain it |
| Output | Excel, CSV, or JSON, one row per order | Whatever you paste into the sheet | Rows written to a Google Sheet | Fields passed to a Zap to route onward |
| Where it also leads | Body level fields across every channel with no script to maintain | No tools needed for a few orders a week | Free and fully custom if you can code and maintain it | Connects the parsed fields to thousands of downstream apps |
| Best for | Sellers tracking orders from several stores in one spreadsheet | Very low order volume | Developers who want a free, custom Gmail to Sheets pipeline | Teams already in Zapier routing single-layout orders onward |
Capabilities reflect each method as of June 2026. An order management or multichannel platform that pulls orders through each store API is a fifth path, and it is the better fit when you control the stores and want live order sync rather than parsing the confirmation emails. Verify the current features of any tool before you choose.
Frequently asked questions
How do I extract order data from an email?
Connect your mailbox to MailParse, then name the fields you want, such as order number, items, total, and tracking number. MailParse reads each order email and writes those values into spreadsheet columns, so a stream of confirmations becomes one clean sheet with a row per order.
How do I extract a tracking number from an email?
Add a custom field named tracking_number in MailParse and it locates the carrier tracking code in the shipping notice body, even though every carrier and store formats it differently. The tracking number lands in its own column next to the order, so you can look up or share shipment status without opening the email.
How do I parse order confirmation emails automatically?
On paid plans you connect Gmail, Outlook, or an IMAP inbox and set MailParse to parse new matching confirmation emails on a schedule. Each new order is captured into the same spreadsheet automatically, one row per order, so the tracker stays current without anyone copying data out of the inbox by hand.
Can I extract order data from Shopify, Amazon, or Etsy emails?
Yes. MailParse works on the confirmation emails from any store or marketplace, including Shopify, Amazon, Etsy, eBay, and WooCommerce. Because you define the fields you want rather than relying on a fixed template, the same setup pulls order numbers, items, and totals from every channel into one combined spreadsheet.
How do I get order data from Gmail into a spreadsheet?
Connect your Gmail account to MailParse, select the label or messages that hold your order confirmations, and choose which fields become columns. MailParse exports them as Excel, CSV, or JSON, one row per order. Unlike a Google Apps Script, there is no code to write or maintain when a store changes its email layout.
What order data can be extracted from a confirmation email?
The common fields are order number, order date, customer name and email, item names, quantities, prices, the order total, the shipping address, and the carrier tracking number. You can also name custom fields for anything specific to your store, and MailParse captures whatever values appear in the email into their own columns.
Can I export order emails to Excel in bulk?
Yes. Connect a mailbox and select a whole label or folder, or upload a set of saved order emails, and MailParse parses every message into the same spreadsheet, one row each, with no per-job limit. A backlog of thousands of orders becomes a single combined Excel or CSV file in one pass.
Extract order data from your email now
Connect a mailbox and get a clean order and tracking spreadsheet in seconds.